CONDITIONS AND POLICY

BOOKING CONDITIONS

  • Guided and Self-Guided tours require a $500 deposit per person.

  • Private Guided tours require 25% of the total cost as a deposit per person.

  • Final payment is due 90 days prior to departure.

  • Bookings within 90 days of the tour’s starting date must pay the $500 deposit followed by the full tour balance once accommodations have been confirmed.

  • Prices are quoted in U.S. Dollars and all payments must be made as such. We accept Visa, MasterCard, American Express, checks and PayPal.

  • Upon receipt of your deposit, you will receive a confirmation email and invoice receipt along with a portal website link containing mandatory waivers and releases for you to sign, and travel insurance information. 

  • A final balance invoice will arrive prior to the due date.

CHANGE FEES

  • Every amendment/change requested within 90 days of the tour start date is subject to an additional minimum cost of $50 per person, whether or not the request is fulfilled (i.e. hotel change, room change, taxi change, etc.).

  • Requests to alter our standard itineraries (for self-guided trips) will incur a larger fee calculated on a case-by-case basis.

  • Requests to change the tour start date, within 90 days of the existing tour start date, is subject to an additional 10% charge of the total tour cost.

TRAVEL INSURANCE

  • We highly recommend purchasing travel insurance for a multitude of reasons but emergencies do happen last minute and we’d hate to see you lose money if you have to cancel your trip. Below is a company we recommend.

  • https://www.travelexinsurance.com/

RESCHEDULING

We are happy to help you reschedule a guided or independent tour. If rescheduling is not an option then please refer to our cancellation policies.

CANCELLATIONS AND REFUNDS

Guided and Self-Guided Trips

  • Global Gravel Adventures must receive a written notice of cancellation sent by mail or email. Your cancellation is effective when you receive a written receipt from Global Gravel confirming cancellation.

  • Cancellations within 15 days after booking receive full refund unless booked within 90 days of start date.

  • Cancellations between 16 days after booking to 90 days prior to tour departure: forfeit $125 per person. A credit memo for the remaining balance will be issued for use on any Global Gravel tour within 24 months of cancellation effective date.

  • Cancellations between 90 and 46 days prior to tour start date forfeit 25% of amount paid to date.

  • Cancellations 45 days or less before the tour start date forfeit 100% of amount paid to date.

Private Guided Trips

  • Cancellations up to 90 days prior to tour departure: forfeit deposit worth 25% of the cost.

  • Cancellations within 90 days of tour departure: forfeit 100% of the cost.

Cancellation due to Force Majeure

Certain circumstances may require Global Gravel to cancel a trip. We will not cancel less than 45 days prior to departure except due to Force Majeure, unusual or unforeseen circumstances outside Global Gravel’s control. If Global Gravel cancels a trip for any reason other than the client’s request, clients will have either of the following options:

  • Transfer the booking to another trip and pay any difference in price between the originally purchased trip and that of a more expensive trip; or receive a refund of the difference if the originally purchased trip is more expensive than the one transferred to.

  • Receive a credit memo for any money paid to be used for a future Global Gravel trip. Credit memo is valid for two years from the original year the trip was booked.

  • Global Gravel is not responsible or liable for any incidental costs, expenses or consequential losses incurred as a result cancellation.

  • *“Force Majeure” means any circumstances beyond Global Gravel’s reasonable control including, but not limited to, acts of God or nature, war, curtailment or interruption of transportation, facilities, strikes and/or labor dispute or the imminent threat thereof, threats or acts of terrorism or similar acts, disease, shelter at home orders, quarantine orders, global health emergencies, viruses, epidemics, pandemics, travel restrictions or limitations, government or regulatory actions, significant change in economic conditions, mandatory office and business closures, full or partial lockdowns of cities, towns or other areas, governmental or international agency travel advisory or warning, airline or other travel restrictions, widespread public fear and panic that impacts travel, civil disturbance or unrest, host destination partner’s cancellation or inability or refusal to implement the tour as agreed to with Global Gravel, or any other event or circumstances beyond Global Gravel’s control, whether similar or dissimilar, which, in Global Gravel’s reasonable and sole judgment, would tend to make it commercially or otherwise impracticable (from a safety, health, logistical, economic, or financial standpoint), inadvisable, difficult or onerous, illegal or impossible for Global Gravel or its partners to perform their obligations under this agreement or have a significant adverse impact on Global Gravel.